Personal Assistant (Office Administrator)

Job Description

Location: Seletar, Singapore

Only candidates with the legal right to work in Singapore will be considered. Please note that applicants without this eligibility will not be considered.
Rolls-Royce is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive environment for all employees.

Key Accountabilities

• Provide secretarial and administrative support to VP Manufacturing

• Manage diaries, including arranging meetings. Ensure all resources are in place, materials are circulated in advance if necessary Coordinate complex travel arrangements for leadership team, dealing with any changes which may be required at short notice, including obtainment of necessary travel documents

• Undertake general office management activities, including ordering of stationary, work PPE for all employees

• Provide administrative support to managers on relevant systems e.g. Coupa, Concur

• Maintain distribution lists, draft and circulate relevant communications

• Manage admin and assist new hires on any logistics matters as required.

• Active member of Seletar LiveWell and FBSG PTOP committee

• Focal contact person of FBSG on general matters, e.g. IT, suppliers, travel, conferencing

Key Experiences & Qualifications

• 3-6 years of experience in a PA/site support role

• Ability to operate calmly under pressure and establish own work priorities to deliver against deadlines

• Excellent attention to detail, produce accurate work in a timely manner

• Ability to exercise judgement and act on own initiative

• High degree of computer literacy in Microsoft Office applications

Secretary Support to VP Manufacturing

• Provide secretarial and administrative support to VP Manufacturing Manage daily calendar and coordinate appointments. Structure and maintain plant standard diary - plan and organize meetings

• Make travel arrangements - air flight, accommodation, ground scope, itinerary, etc. Assist to prepare presentation, storyboard materials and taking minutes as when required. Assist to publish Weekly Newsletter - coordinate, edit and insert slides as when necessary. Attend weekly staff meeting and follow up on actions as required. Carry out specific projects – undertake simple, well-defined projects either individually or as a team.

• Office Management Responsible for ensuring smooth running of the office operations which include security, office maintenance, property management, office equipment, etc. In charge of outward and inward mailings Source and order office consumables To raise purchase request in SAP and SES Invoices. Establish standards and procedures on work wear and office stationeries. Quality and Safety Ten Good Spots and two OFI's Cost and Cash Develop a robust purchasing strategy Delivery In-charge of work wear Coordinate visits - arrange host and get security clearance Meeting and greeting visitors of all levels of seniority.

• Plan VIP visit agenda and assist in logistics matter.

• People Communicate and co-ordinate across site functions ensuring that business teams are adequately supported.

We offer excellent opportunities to develop, along with a competitive salary and exceptional benefits. These include bonus, employee support assistance and employee discounts.

Pioneer the performance of the future. Join us and you’ll develop your skills and expertise to the very highest levels, working in an international environment for a company known the world over for brilliance and innovation.

Our People are our Power

We are an equal opportunities employer. We’re committed to developing a diverse workforce and an inclusive working environment. We believe that people from different backgrounds and cultures give us different perspectives. And the more perspectives we have, the more successful we’ll be. By building a culture of respect and appreciation, we give everyone who works here the opportunity to realize their full potential.

You can learn more about our global Diversity and Inclusion strategy here .

So that you can be your best at work and home, we’ll consider flexible working arrangements for everyone, in any role.

Rolls-Royce follows a merit-based employee recruitment process and does not charge/accept any payment/security deposit from candidates during the recruitment process. Candidates seeking employment with Rolls-Royce should be cautious of potentially fraudulent communications and offers from individuals and agencies purporting to be from, or acting on behalf of, Rolls-Royce.

Please refer to the Career section on the Rolls-Royce website to verify employment offers or vacancies. Rolls-Royce shall not be liable for any loss, damage or consequences that may arise from any communication or offer of employment not directly made by Rolls-Royce.

Rolls-Royce reserves the right to take legal action against any individuals or agencies acting on behalf of Rolls-Royce without authorization.

As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.

As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.

Job Category

Secretarial / Clerical